HR Secretary

Job Summary

The HR Secretary role provides essential administrative support to the HR function, ensuring accurate documentation, compliant record-keeping, and efficient candidate and employee workflows. This position enables smooth recruitment, onboarding, and employee inquiries, directly contributing to timely hiring, consistent policy communication, and a positive employee experience. Core responsibilities include managing HR records, coordinating interviews and onboarding activities, and serving as a point of contact for HR-related inquiries.

Responsibilities and Duties

• Manage and organize HR documentation with meticulous record-keeping to ensure compliance with legal requirements and internal policies.
• Assist in the recruitment process by scheduling interviews, communicating with candidates, and maintaining applicant tracking systems.
• Support onboarding procedures by preparing welcome materials and coordinating training schedules for new hires.
• Serve as the first point of contact for employee inquiries regarding HR policies, benefits, and procedures, providing timely and accurate information.

Essential Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of experience in an HR administrative role with demonstrated familiarity with HR processes and systems.
• Experience with applicant tracking systems and HR documentation management.
• Strong knowledge of employment laws and compliance requirements relevant to HR administration.

Key Competencies

• Attention to detail and high accuracy in data entry and record-keeping.
• Effective communication skills for internal stakeholders and external candidates.
• Organization and prioritization abilities to manage multiple tasks in a fast-paced environment.
• Professionalism, discretion, and confidentiality in handling sensitive information.

Desirable Requirements

• HR management certification (e.g., SHRM-CP, PHR).
• Experience in a fast-paced corporate environment and adaptability under pressure.

Additional Information

Certification in HR management is highly desirable. The role supports the HR function in maintaining compliant records and enabling efficient recruitment and onboarding processes.